Please copy and fill in the bold text as a template on your company letterhead to send or e-mail to your supervisor for approval*.
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Dear <name of supervisor>,
I would like to attend the Institute of Environmental Sciences and Technology (IEST) 2012 Annual Technical Meeting and Exposition (ESTECH 2012), to be held April 30-May 3, 2012, at the Doubletree by Hilton at the Entrance to Universal Orlando in Orlando, Florida. I am seeking approval for the registration fee and travel expenses to attend the conference, and have itemized costs below.
At ESTECH 2012 I will have the opportunity to attend sessions and training courses that directly apply to my work, will allow me to network with industry experts, and will help me < list benefits to your responsibilities >. In addition, by participating in working group meetings, I can give < your company name > a voice in developing the recommended practices that affect our industry.
After reviewing the conference agenda, I have identified the following events that address issues currently important to our company and will provide ideas about how we can improve our processes:
<Insert titles and descriptions of conference sessions, courses, and working groups.>
The full conference fee is <$xxxx>, but can be reduced by <$xxxx> if I register by March 5.
Here is the breakdown of expenses to attend ESTECH 2012:
Roundtrip Airfare:
Transportation:
Hotel:
Meals:
Conference Registration:
The total costs associated with attending the conference are:
Thank you for considering this valuable opportunity for me to develop contacts and gain knowledge that will prove a vital investment for < name of your company >.
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* Approval is not guaranteed with this letter, and IEST is not held responsible if the approval is denied.